Creating Agreements For Third-Parties

1. Open the Agreements page as described on the Managing Third-Party Agreements page.

2. Click the Insert button to open the Agreement page, with the first tab displayed, the Agreement tab.

   

   The fields displayed here are also available for completion when updating a record in Draft status.

3. Fill in the following fields in the General Data section:

   • Agreement Date - Select the date of the agreement.

   • Currency - Select from the list the currency of the agreement. This is the currency for settling the included commissions. Make sure the third-party has a current account in the selected currency.

   • External Identifier - Enter an external identifier of the agreement record, if available.

4. In the Agreement Validity section, fill in the following fields:

   • Agreement Period - Enter the number of months for the agreement's validity.
     If you modify the Valid To date, then the value of Agreement Period is recalculated, rounding up the fractions of a month to 1 whole month.

   • Valid From - Select the date when the agreement becomes active.
     The maturity date is automatically calculated following the formula: Agreement Date + (Period * Period Type).

   • Valid To - The date until when the agreement is valid. This field is automatically completed with the date calculated as the Valid From date + the number of months entered in the Agreement Period field. You can modify this date from the attached calendar, if needed, but it must be greater than or equal with Valid From. If you modify this date, then the value of Agreement Period is recalculated, rounding up the fractions of a month to 1 whole month.

5. In the Third Party section, fill in the following fields:

   • Role - Select from the drop-down the role of the entity with whom the agreement is created. The roles are listed in the ThirdPartyRoleDistribution Management system parameter. The default roles are: Agent, Broker, Insurer, and Merchant.

   • Party - Select from the list the name of the third-party entity (merchant, agent, broker, insurer, etc.) with whom the agreement is created. This is the entity who should be mentioned in contracts/ deals as participant with the specified role in order to qualify for the commissions stated in the agreement pricing records added to this agreement. The list is already filtered, displaying only the customers that have the same role as the one selected in the Role field.

     NOTE  
     Once an agreement is saved, you can only change the Role and Party fields if you create a new version for the agreement.

   • Settlement Account - (Only visible when using the Distribution Management for Banking). Select the entity's bank account that acts as settlement account, where the commissions payable based on this agreement should be disbursed and/ or from where your company should subtract the amounts to recover. If used in conjunction with Loan Management, the list is already filtered to display only the selected customer's current accounts in Open status, in the currency selected previously for the agreement.

   • Agreement Type - Select the agreement type applicable for this agreement. It is automatically filled in with the agreement type marked as default.

   • Invoicing Type - Select the invoicing type applicable for this agreement.

6. In the Agreement Payment Settings section, fill in the following fields:

   • Payment Periodicity - Select from the list the periodicity for processing the payments calculated based on this agreement. The possible values are:

     • Daily - the payments are performed each day.
     • Weekly - the payments are performed once a week. If you select this option, the Week Day field is displayed.
     • Monthly - the payments are performed once a month. If you select this option, the Day of Payment field is displayed.
   • Week Day - Only displayed if Payment Periodicity = Weekly. Select the day of the week when the payment should be processed.
   • Day of Payment - Only displayed if Payment Periodicity = Monthly. Enter the day of the month when the payment should be processed, with values between 1 and 31. The default value is 31, the last day of the month.
   • Conditions - Enter any other conditions applicable to the agreement.

7. Click the Save and Reload button.

   After saving the agreement, a unique identifier is generated based on the increment number and is displayed as the name of the agreement at the top of the page, along with the versioning information. All the other sections of the Agreement page (Agreement Pricing and Invoices) become visible after saving the record, so that you can fill them in.

   

   The record is still in Draft status and you should define at least one pricing record before you change its status to Approved. You or Distribution Management's automatic process can create invoices only for agreement records with Approved status.

You can insert, update, delete, or export pricing records for an agreement in Draft status in the Agreement Pricing section, displayed after saving the agreement.

The section displays information about the pricing's commission and its currency, the clawback commission, if applicable, and the products for which the pricing was set up. You can add as many pricing records as you need for an agreement.

To add a pricing record, follow these steps:

1. Click the Insert button to display the Agreement Pricing page.

   

2. Fill in or view the following fields within the newly opened page:

   • Product Type or Product - Select the product type or the product that must be present in a contract in order for the agreement pricing to be applicable.

     NOTE  
     If you are planning to use the clawback settings, make sure that you mark the desired transaction types with Is Clawback Transaction = True, and those transaction types are selected at the banking product type level.

   • Commission - Select from the list the third-party commission to be applied for the agreement pricing. The list is filtered to display only commissions with ThirdParty commission schema.

   • Payment Type - Select the type of payment to be performed for the commission:
     • Payment In - for payments from the third-party's settlement account into the financial institution's reconciliation account
     • Payment Out - for payments from the financial institution's reconciliation account into the third-party's settlement account.

   • Currency - This field is automatically completed with the selected commission's currency. You can't change this value.

3. Click the Save and Reload button. After saving the agreement pricing, a unique identifier is generated for it and is displayed at the top of the page, along with the agreement information.

4. Decide whether or not the pricing has a clawback attached to it. To prevent losing profits, there may be situations when your company claims back all or some of the commission already paid out to third-party entities, due to the fact that the affected contracts/ deals were closed before their due date through certain events that determine the clawback (for example, Early Repayment or Returned Amount or Goods events).
   The Has Clawback checkbox is displayed only if the selected commission was defined with Accept Clawback = True.
   If you select this checkbox, then the pricing has a clawback commission attached to it. The fields within the Clawback Settings section are displayed only if Has Clawback = True. Default value: False.

5. In the Clawback Settings section, fill in or view the following fields:

   • Clawback Commission - If displayed, select from the list the third-party clawback commission to be applied for the agreement pricing. The list is filtered to display only commissions with ThirdParty Clawback commission schema.

   • Clawback Currency - If displayed, this field is automatically completed with the selected clawback commission's currency. You can't change this value.

   • Clawback Payment Type - If displayed, this field is automatically completed with the type of payment to be performed for the clawback commission:

     • Payment In - for payments from the third-party's settlement account into your company's reconciliation account;
     • Payment Out - for payments from your company's reconciliation account into the third-party's settlement account.
       You can't change this value.
   • Clawback Period Type - If displayed, select from the list the period type for the clawback commission.
   • Clawback Period - If displayed, enter the number of periods during which the clawback commission can be reclaimed by the financial institution in case a contract/ deal subject to the agreement pricing was closed earlier or a transaction type marked as clawback transaction type was performed on such a contract/ deal.
   • Clawback Transaction Types - Select the transaction types for which the clawback commission should be applied.
     You can choose from the list of transaction types with Is Clawback Transaction = True, based on the responses from the API Product Type and API Product custom-built endpoints defined during agreement type creation.

6. Click the Save and Reload button.

7. Select the Block After Clawback checkbox to mark the contract/ deals as blocked for further agreements after performing a clawback payment. If True, which is the default value, when a clawback commission is paid for this contract/ deal, no other commission found on the contract/ deal can be invoiced by Distribution Management.

8. Click the Save and Close button.