Bank Statements

Bank Statements Menu Item

The Bank Statements feature helps you add payment data into the system.

Uploading a bank statement file triggers the automatic parsing, sorting, and matching of the Incoming Payments data - contained by the file, with the Invoices already registered into your system. For payments that respect some rules - such as providing the correct unique identifier for an installment or the number of the policy, the allocation flow is completely automated.

After import, you can find all the new payments into the general list, from the Payments section. You can recognize the automatically allocated payments by their Closed business status. If necessary, you can open a record to see the paid amount. More details about how the system does the sorting of the received payment data, in the Incoming Payments technical documentation.

You also use this functionality to register Outgoing Payments in the system - namely, those requests for payments that your bank sends with the bank statement file. More details about how the system does the sorting of the received payment requests data, in the Outgoing Payments technical documentation. For some of your recurring outgoing payments scenarios - like paying the electricity bill, you can configure Billing and Collection to automatically approve and allocate those types of outgoing payments. For more details about managing Outgoing Payments with the Billing and Collection solution, consult the Outgoing Payment Requests page.

IMPORTANT!  
You can delete Bank Statements that contain Unallocated payments only!

Bank Statements View

In your portal, in the Bank Statements section, you have an overview of all your bank statements imported in the system - with the newest imported bank statement listed at the top.

Bank Statements List

This general list also gives you the possibility to search and sort the imported bank statements for easier processing. For example if you want to view all the imported bank statements for a certain bank account of yours, you can use the Search by Payment Account option and sort all your records accordingly.

Follow the steps below to view your bank statements:

  1. In your FintechOS Portal, navigate down the main menu of the Billing and Collection solution.

  2. From the dropdown list, click Bank Statements to open the Bank Statements List.

    On the Bank Statements List page:

  • To inspect a record from the grid, double-click it.

  • To add a new record, click Insert, at the top right corner of the page.

  • To delete a record from the grid, select it and click Delete, at the top right corner of the page. Clicking Delete triggers the deletion of a bank statement and all the unallocated payments included in it. However, there is a specific validation for this user action: in order to delete it, a bank statement must contain only unallocated payments, otherwise if it contains allocated payments, the following error message is displayed: “This Bank Statement contains allocated payments and cannot be deleted!”.

HINT  
You can export one or more records by pressing Export, at the top right corner of your screen.

Uploading Bank Statements

IMPORTANT!  
To import payments, you need to use the standard bank statement file issued by your bank, for your bank accounts. For example some banks use the MT940 format file for issuing statements. Also, you use this same functionality to import standardized files from other payment processors - such as PayU. The Billing and Collection module can parse through different standardized payment data files.

Follow the steps below to add payment data into your system:

HINT  
For more information about the import rules and configurations, consult also the Import Bank Statements technical page.