Returning Payments

There are cases when you need to return the payment back to the payer. For example when you cannot allocate the amount because the payment details are missing - such as providing the correct unique identifier for the installment or the number of the policy. Yet another example is when you cannot allocate the whole amount of the incoming payment and need to return the rest.

IMPORTANT!   The system does not allow you to return payments that are in Closed status (in other words, payments that were fully allocated, already). You can make returns for payments in Unallocated or Partially Allocated status only.

Unallocated Payments can be either handled by the system, automatically or managed manually, by you. For the automatic return, the FTOS_PYMT_Payment_ReturnUnallocatedAmount job creates payment returns for all payments which are in Unallocated status for a number of days that you can configure. For more details, consult the Flow Parameters and Scheduled Jobs page. For the manual return, you use the Return button to initiate the return flow by yourself. More details to follow.

Partially Allocated Payments, however, need to be managed only manually. That is: for each partially allocated payment, you need to initiate the return flow by yourself. You can do this easily by pressing the Return button inside the selected payment record.

For returning payments, take the below steps:

  1. At the top left corner of your FintechOS Portal, click the main menu icon to open the main dropdown list.

  2. From the main list, click Billing and Collection. A second dropdown opens.

  3. Next, click Unallocated Payments to go to the Unallocated Payments List.

  4. Inside the Unallocated Payments List page, use the search functionality to find the desired payment record.

  5. Double click the record to open it. Or click the Return button next to it, right away. (If you choose to do so, jump to the Fill in the Return Details step, below.)

    Below is an example of the Unallocated Payments List page, with the Return button next to the records.

    Unallocated Payments

  6. Once the record is opened, inside the header section, locate the Return button and click it.

    Below is an example of a payment record in Partially Allocated status, with Return button.

    Partially Allocated Status

Proceed to the next step.

When you press Return, you create a request for payment, in Draft status. Inside the Unallocated Payment record, scroll down to the Outgoing Payments section and double-click on the Draft request to open it.

Below, you can see the bottom section of a payment record with one outgoing payment request in Draft status.

Outgoing Payments Grid

When you open the Outgoing Payment Request form, you can see all the details of the Draft request that the system automatically fills in - into the Payment Request, Payment Beneficiary, and Payer Details sections. These details are not editable.

Field Name Description
Payment No The number of the incoming payment.
Created On The day when the Outgoing Payment Draft request is created.
Payment Amount The amount to be returned. It is automatically calculated.
Currency It matches the currency of the incoming payment.
Reference No The reference number for the outgoing payment. It is automatically generated to match the number of the incoming payment.
Payment Type It matches the payment type of the incoming payment. The outgoing payment types are as follows:

  • paymentOrder

  • brokerPremiumPayment

  • paymentUnallocated - this is your current case

  • bankCharges

  • outgoingPayment
Proposed By The user who registers the initial payment.
Bank In the Payment Beneficiary section, it is the bank that sent the incoming payment.
Name In the Payer Details section, it is the name of the payer - that is your company.
IBAN In the Payer Details section, it is the IBAN of the payer.
Bank In the Payer Details section, it is the bank of the payer.

Below, you can see an outgoing payment request in Draft status.

Draft Return

Proceed to fill in the necessary details into the following editable fields:

Field Name

Description
Payment Due Date The payment due date.
Scheduled Date The payment scheduled date.
Beneficiary Type The payment beneficiary type. The types are as follows:
  • insured
  • contractor
  • policyBeneficiary
  • broker
  • serviceProvider
  • other
Beneficiary Category The beneficiary category. The category types are as follows:
  • Other
  • Individual Person
  • Legal Person
Name The name of the payment beneficiary.
IBAN The IBAN of the beneficiary.
Comments Insert details relevant for the user that is going to approve your request for payment.

Proceed to the next step.

Once finished, press the Propose Payment Return button, at the bottom of the form, to submit the request to the outgoing payments flow.

After pressing Propose Payment Return, you can see, at the top left of your screen, that your record is in Proposed status. However, if you press Save and close before this step (submitting your request), the record is saved in Draft status and you can come back at it, at a later date. Below is an example of an outgoing payment request in Proposed status.

Proposed Status

The next step of this flow is the Approval of the request. If you have the necessary security role to do the approval, you can continue with the Outgoing Payment Request flow. If so, consult the Outgoing Payment Requests page for more details about approval. If not so, you can leave the record as such, in the Proposed status.

Click Save & Close at the top right of your screen.

HINT  
You can easily find your Draft payment request in the Outgoing Payment Requests List page, at a later date. If needed, use the Search by Status option to find your record.