Adding a User to Online and Mobile Banking

After the online request was registered, the user must visit a branch within seven days to activate the service of Online and Mobile Banking. Now the process involves the bank representatives (maker and, subsequently, the checker) who search for the existing customer, and associate the user to the customer.

The process has the following steps:

Action Performed by Description
Search for the customer Maker The Maker looks for the customer in the database.
Search for the user to associate them with the selected customer Maker The Maker looks for the user in the database. If the user is not found, they create the user.
Send the User-Customer for approval to the checker Maker The Maker sends the record to the checker for verification.
Approve a record/ Reset modifications Checker The Checker decides to approve and activate the service for the user or returns the record to the maker for modifications if necessary.

The Maker must follow these steps to give a user access to the Online and Mobile Banking solution:

1 Search for the Customer

In this part of the process, you search for the customer (and their accounts) to whom the user is going to have access.

IMPORTANT!  
A bank representative can search for the customers in Core Banking as well through the use of the integration done through an endpoint. However, it is not possible to insert/create new customers directly in the FintechOS database.
  1. Log in to the FintechOS Portal.
  2. Click the button Start New Enrolment from the dashboard. The page Customer Search in Core Banking is displayed.

  3. To search for an existing customer in Core Banking, fill in the following fields. When filling in the fields, it is mandatory to fill in at least three characters in any one of the fields. If three characters are not filled in, a toast message is displayed informing you to fill in at least three characters.

    FieldsTypeDescription
    Customer NameTextInsert the name of the customer.
    Customer ID CoreBankingTextInsert the ID of the customer.
    Personal IDTextInsert the Personal Identification Number of the customer.
    Company registration numberTextInsert the company registration number (applicable for legal entities).
    Main Mobile phone numberTextInsert the mobile phone number of the customer.
    IBANClosed International Bank Account NumberTextInsert the International Bank Account Number of the customer.
    HINT  
    The search is done using the ''start with'' type of search, i.e. using the first three letters. If you type a % symbol before the letters, the search type ''contains'' is activated.

    When no customer is retrieved from Core Banking, a message is displayed.

  4. Click Search. It returns the customers depending on the data inserted in the list.

  5. Click on the entry displayed from the query to open the section tab User Client List. To read more on the other section tabs, see Back-Office Administration. To continue the process of adding a user, proceed to step 2.
 

2 Associate a User with the Selected Customer

In step 2, there are two scenarios possible:

  • when the user exists in the database, therefore, you do not need to create the user and you can skip the step of Creating a User

    or

  • when the user does not exist in the database, therefore, you must create them as explained in Creating a User.

To check the existence in the database, search for the user first.

Search for the user :

  1. On the User Client List page, navigate to the Current Modifications List grid.
  2. Click Insert. The Add Associated Customer page is displayed.
    NOTE  
    This page is where you associate the user and customer.

  3. Search for the user in the field IB User ID by clicking on the drop-down arrow to expand the list.
  4. Select the user by clicking their name. The field IB User ID is automatically filled in.

  5. If the desired user not found in the drop-down list, follow the steps for:

    If the user is not found on the page Add Associated Customer, then you have to create the user.

    1. Click the Add FTOS_IB_User button. The Search in Core Banking page is displayed.
    2. Fill in the following fields:

      FieldData typeDescription
      Customer NameTextInsert the name of the user.
      Customer ID Core BankingTextInsert the ID of the user.
      Personal IDTextInsert the Personal Identification Number of the user.
    3. Click Search.
      IMPORTANT!  
      For the search to be successful, there must be a record with:
      • First and Last name filled in
      • Unique PIN
      • Core Banking ID filled in
      • Unique Email (the same email used in)
      • Valid phone number.
    4. From the list of customers, select the row with the user.

    5. In the Add IB User section, the data is filled automatically with the information about the user:

      • First name

      • Last Name

      • Personal ID Number

      • Core banking Unique identifier

      • Country issued the document

      • Document number

      • Username

      • Email Address

      • Mobile Phone Number.

    6. Click Create User. You are redirected to the page Add Associated Customer.
    From the drop-down list, select the name and fill in the data from the page Add Associated Customer.

    FieldData typeDescription
    Client IDOption setIt displays the name of the customer on whose account the user is going to have access.
    NameOption set

    From the drop-down list, select the name of the user to be added to Online and Mobile Banking. The users displayed in this list already exist in the system.

    If you are looking for a user who does not exist in the drop-down list, click the button Or Add FTOS_IB_User.

    Type of roleOption set

    Select the type of role the user has on transactions:

    • Initiator (can view and input payments, but not to authorize any payments. An initiator has access to Account balance & Details, Account statements, and initiate payments)
    • Viewer (can only view account information such as Account balance & Details, Account statements, but cannot initiate payments or authorize them)
    • Authorizator (can authorize payments. An authorizator has access to Account balance & Details, Account statements, Initiate payments, Own Account transfers, Domestic payments, Budget Payments, Foreign currency payments, Bulk payments, Open New Products).
    Authorization ListOption set

    Select the authorization list to which the user belongs to:

    • 1 (signs a payment first)
    • 2 (signs a payment second)
    • 3 (signs a payment third)
    • 4 (signs a payment fourth).
    HINT  
    These settings for the order of the signatures can be turned off using a system parameter. People can belong to different lists, but a user from any list can sign the payment regardless of the number they belong to.

    For details on authorization, see Signature Engine & Administrative Rules.

    AccountsOption set

    Select between the two options:

    • All (access to all accounts)
    • Selected (access to some accounts).

    The default value is All. To change the value it is possible only by navigating to the section tab Account/ Transaction Selection.

    Transaction TypesOption set

    It has two options:

    • All (can initiate/view/authorize all types of transactions)
    • Selected (can initiate/view/authorize some types of transactions).

    The default value is All. To change the value it is possible only by navigating to the section tab Account/Transaction Selection.

    Authorization LimitsOption set

    Insert the maximum value the user can sign as payment.

    The field enables setting up a maximum transaction limit for the cases in which there is no need for list-based signature schema.

    Security Profile LimitOption set

    Select the profile desired for the user from the list. Depending on this profile, transaction limits are set. This is where the maximum value for which the user can sign a payment.

    For example, if the security profile limit is $1000, but the authorization limit is $700, the user is able to sign a payment valued at $700 maximum.

  6. Click the Save button. The section tab User Client List is displayed.

    If the user is already linked to the customer, then a toast message is displayed.

    Return to the section tab User Client List. From here send the association to the checker to approve and activate.

  7. Click Continue to activation as explained in step 3.
IMPORTANT!  
At this point, the association is not active and cannot be used in Online and Mobile Banking. The Checker must pick it up and activate it for the process to be 100% finished.

3 Send the User-Customer for Approval to the Checker

  1. On the section tab User Client List, from the Current Modifications List, click the record you wish to send to the checker to approve and activate. The record has the status Initiated.
  2. After clicking on the record, click Continue to Activation. The field labeled Last Modified by is filled with the name of the maker who has sent it to be activated by the checker. The Flow status is now Sent to approval.

  3. A message is displayed: The request has been sent for approval.

    Click Ok.

4 Approve a Record/Reset Modifications

From here, the checker can do the following things:

  • approve and activate the record

    or

  • reject the record.

As a checker, follow these steps:

  1. Open the Innovation Studio.
  2. Navigate to the grid named Requests sent for approval.
  3. From the grid, select the record which was sent to activation.
  4. In the section tab User Client List, click Pick up. The Pick Up button saves the value of the current admin user in all records that have the flow status Sent to Approval and triggers the system to automatically change the flow status for all records in Sent to Approval to In Progress Approval.

    The button is disabled for the user that appears with the status Initiated or Modified or To Be Inactivated. In the field Last checker, the name of the checker is filled in. The flow status is In progress approval.

    From here, there are two possible paths a checker can do:

    1. Approve & Activate the record
      • Click Approve & Activate. The flow status is Approved. The business status of the record is Active. The process has ended, and the system displays a confirmation message. Now the user has access to Online and Mobile Banking and can make payments.
        IMPORTANT!  
        There are multiple records in the Current Modifications List. All the records from this grid with the status Initiated become Active when the checker clicks the button Approve & Activate.
      • Click Ok. You are redirected to the homepage of the FintechOS Portal.

      or

    2. Reset Modifications
      • Click Reset Modifications. This button sends the record back to the maker to modify. The flow status is Initiated.

        From this point, the maker does the adjustments. When ready, they click Continue to Activation and the flow is the one described above.