Registering Collaterals

A registered collateral can be attached to multiple contracts if the contracts total amount does not exceed the collateral available amount. Only after a collateral is registered, it can be used for covering a secured loan contract.

In order to use a collateral as a guarantee within a secured contract, you must first insert it in the collateral register. Follow these steps to register a collateral:

1. Log into FintechOS Portal.
2. Click the main menu icon at the top left corner.
3. In the main menu, expand Core Banking Operational menu.
4. Click Collateral Register to open the Collateral Register List page.

In the Collateral Register List page, you can:

• Add a new record by clicking the Insert button at the top right corner.
• Edit an existing record from the list by double-clicking it.
• Delete a record by selecting it and clicking the Delete button at the top right corner.

5. To add a new collateral register, click the Insert button on the Collateral Register List page.

6. In the Add Collateral Register page, fill in the following fields:

Field	Required	Data Type	Details
Name	No	Lookup	Read-only field, displaying the id of the collateral. Core Banking generates an id after saving the record.
Customer	Yes	Lookup	Select the customer who owns the collateral. A collateral may have many owners. If this is your case, enter the rest of the owners in the Collateral Owners section as guarantors. Only displayed when registering a new collateral.
Collateral Type	Yes	Lookup	Select the type of the collateral from the drop-down list.
Currency	Yes	Lookup	Select the currency of the collateral. It can be different from the currency of the contract which uses this collateral as a guarantee.
Market Value	No	Numeric	Enter the market value of the collateral which is taken into consideration. Only applicable for Real Estate and Others collateral types.
Adjusted Value	No	Numeric	The percent that should be covered by the collateral is set in at the banking product level, in the Collateral Cover Percent field. Only applicable for Real Estate and Others collateral types. Read-only field, automatically calculated by Core Banking.
Available Value	Yes	Numeric	If the collateral is used to cover other loans, Core Banking automatically calculates the remaining value and displays it in this read-only field.
Bank Account	No	Text	Enter the customer's current account so that the funds within the account can serve as a guarantee.
Deposit Bank Account	No	Lookup	Select the deposit bank account of the customer from the list of accounts with Open status and type different than Loan Term Account. Only applicable for Cash collateral types.
Start Date	No	Invariant Date	Select the start date for the collateral registration.
Expiry Date	No	Invariant Date	Select the end date for the collateral registration.
Renewal Date	No	Invariant Date	Select the date when the collateral registration is renewed.
Right On Good	No	Option set	Select the type of rights held on the collateral goods. Possible values: Full Property, Naked Property and Usufruct.
Evaluated By	No	Lookup	Select the customer who evaluated the collateral.
Next Evaluation Date	Yes	Invariant Date	For Real Estate collaterals, you can insert the next evaluation date. Only displayed when editing an existing collateral register.
Last Evaluation Date	No	Invariant Date	For Real Estate collaterals, you can insert the previous evaluation date. Only displayed when editing an existing collateral register.
Description	No	Text	Enter a suggestive description for the collateral.
Attached File	No	File	Attach files relevant for the collateral.

7. Click the Save and Reload button at the top right corner of the page.

After saving the record, new sections are displayed in the page, with specific information to be filled in:

Collateral Register Rank Section

In the Collateral Register Rank section, you can insert, delete or export collateral ranks.

1. To add a rank, click Insert and fill in the following fields:

Field	Required	Data Type	Details
Collateral Register	No	Lookup	Read-only field, displaying the id of the collateral.
Parity On Rank	No	Boolean	Select the checkbox to mark the collateral with parity on rank.
Rank	No	Option set	Select the rank of the collateral.
Owner	No	Lookup	Select the customer who owns the collateral.

2. Click the Save and Close button at the top right corner of the page.

Contract Collateral Section

The list within the Contract Collateral section is automatically generated, displaying the contracts where the current collateral is used as guarantee, if such contracts exist. The following information is displayed:

Field	Details
Contract	The id of the contract where the collateral is attached.
Status	The status of the contract.
Collateral Register Value	The value of the registered collateral.
Collateral Register Value Usage (%)	The percent from the collateral used for coverage within the contract.
Value in Contract Currency	The value of the collateral expressed in the currency of the contract.

1. To edit a collateral attached to a contract from this list, double-click the record and perform the desired updates in the Edit Contract Collateral page.

2. Click the Save and Close button at the top right corner of the page. You are redirected to the Edit Collateral Register page where you can continue editing the collateral register record.

Collateral Owners Section

A collateral may have multiple owners. The customer whom you previously entered before saving the collateral register record becomes the main owner. To add other registered customers who partially own the collateral, use the Collateral Owners section of the Edit Collateral Register page. The other owners of the collateral are considered guarantors of the contract, and they should consent on this. They are stored as collateral register owner records.

1. To add an owner, click Insert and fill in the following fields:

Field	Required	Data Type	Details
Collateral	Yes	Lookup	Automatically filled in by Core Banking with the id of the collateral register record.
Customer	Yes	Lookup	Select the customer who partially owns the collateral and becomes a guarantor for contracts where the collateral is used.

2. Click the Save and Close button at the top right corner of the page.

Collateral Register Participants Section

In the Collateral Register Participants section, you can insert, delete or export customers who participate to the collateral in a specific role such as notary, valuer, etc.

1. To add a participant, click Insert and fill in the following fields:

Field	Required	Data Type	Details
Participant	Yes	Lookup	Select the customer who is a participant to the collateral.
Participant Role	Yes	Option set	Select the role of the customer in this collateral. Possible values: Notary, Valuer.

2. Click the Save and Close button at the top right corner of the page.

Collateral Register Documents Section

In the Collateral Register Documents section, you can insert, delete or export collateral documents.

1. To add a document, click Insert and fill in the following fields:

Field	Required	Data Type	Details
Document Type	No	Option set	Select the type of the document that is uploaded for the collateral.
Collateral File	Yes	File	Attach the file to be uploaded.

2. Click the Save and Close button at the top right corner of the page.